Workshop Health & Safety

Safety Code of Practice


1              Introduction

2              Control and Supervision

3              Areas of the Workshop

4              Labelling of Machines

5              Housekeeping

6              Accidents and Emergencies


1 Introduction


1.1          This code of practice is to give structure and guidance to all staff and students that have responsibilities in the workshop or undertake work in the workshop.

1.3          All workshop users have a duty to maintain high standards in safety practice as an example to less experienced workshop users.

1.4          The workshop must always be regarded as a place of relatively high risk. The workshop houses fixed machinery and portable power tools that can maim or kill in a moments negligence, the greatest care must be taken at all times.


2 Control and supervision


2.1          Workshop supervision 

Workshop 11.0013 is managed by Sam Sheard, who with support from Phil Hudson – Design Support Team Leader, Tariq Effendi -Faculty Head of Technical Support, the Universities Health & Safety Unit and Facilities Management are responsible for all health and safety within the workshop.


2.2          Employees and Workshop Users

All employees and workshop users have a duty to ensure that safety procedures are carried out by themselves and by those around them. Even persons of minimum skill and experience have a duty to themselves and to others and must work in a safe manner at all times. (Health & Safety at Work Sections 7 & 8). It is particularly important that you should seek advice on safe methods of working from the workshop manager if you ever find yourself unsure. Students are here to learn and improve their skills by observation, practice and experience. This must never be gained by being exposed to risk.

Students and staff are to be supervised by the workshop manager when using high risk machinery until the Workshop Manager is confident in their ability to work without supervision and that they themselves are comfortable to do so. See section 2.4 below.


2.3          Training of operators

Despite the safe guarding machines to the required standards, a residual risk will always remain, hence a measured degree of training is necessary:

1) General. The basic skills and knowledge common to all machines. This will include aspects of good housekeeping plus knowledge of the relevant risk assessments and codes of practice.

2) Machine specific. The basic skill in the operation of a particular machine, including the position and function of emergency stops; basic safety rules related to the operation of a machine or class of machines; the use and adjustment of guards and other safety devices.

3) Familiarisation. Operation of machinery under close supervision

No student or staff member may be allowed to operate machinery without first being adequately instructed in its use, by an authorised person. If an authorised person is seen using the workshop, or its machinery, in an unsafe manner, their privileges will be reviewed and potentially revoked until reassessed.

If a person who is yet to reach the required induction level needs to use a specific machine, please give the workshop manager prior warning, so that they may assist you either by operating it on your behalf, or arranging the appropriate induction for you.


2.4 Supervision

a) Supervision is required by the workshop manager for all levels of induction.

b) No student may work unaccompanied in the workshop. Due to the inherent dangers of the workshop, another person within sight and hearing who can render assistance in the event of an emergency must always be present.

c) No employee may work unaccompanied in the workshop unless appropriate precautions have been established and documented for the relevant activity.

d) No Children in the Workshops.

e) No animals are allowed in the workshop other than accompanying guide dogs, so long as due warning is given to ensure the risks have been assessed and appropriate actions can be taken ahead of arrival.


2.5 Entry control

a) The workshop shall, so far as is reasonably practicable, be securely closed when proper supervision is not available. If this is not possible, all hazardous equipment will be secured to prevent unauthorised use. Apart from those regularly employed as workshops operators; permission to use any machine must always be first obtained from the person in charge.

b) The workshop entrance must display a notice to include, but not be limited to the following:

Before entering the workshop you must be dressed appropriately, failure to adhere to the following will restrict your access:

  • Hair and head scarves must be securely tied back.
  • Wear tough enclosed footwear
  • Remove or contain loose clothing (scarves, hoodie cords etc.)
  • Roll-up your sleeves or wear short sleeves
  • Remove loose jewellery and ID lanyards
  • Have covered legs.
  • Use PPE where indicated (ear defenders, dust mask, gloves etc.)



When in the workshop you must follow the Workshop Safety Policies at all times

Safety Policies

  • Any person wishing to use this workshop must have completed their Workshop Induction Part 1 (W1)
  • The machine area may not be entered and its associated power tools may not be used until you have completed the appropriate advanced Workshop inductions (W2, W3, W4)
  • Appropriate Clothing and PPE must be worn at all times
  • Operating power tools requires supervision by an appropriate member of staff
  • Respect the tools and machinery you are using, they can main or kill in a split second.
  • Never talk to or distract someone that is operating machinery. Wait until they have finished an the machine is powered down
  • Never leave machinery running unattended.
  • Any faults with the equipment must be reported to the workshop manager asap
  • No tools or equipment may be removed from this workshop.
  • No food is allowed within the workshop and drinks must be covered.
  • No headphones.
  • Phone calls must be taken outside of the workshop.
  • In the interests of safety, the person in charge has the right to refuse or limit entry to the workshop.



2.6 Legislation

All machines/equipment and chemicals must comply with relevant Regulations, eg The Provision and Use of Work Equipment Regulations 1998 as applied to machinery, the Control of Substances Hazardous to Health Regulations 2002, Electricity at Work Regulations. It is not encouraged but recognised that personal equipment and appliances will occasionally be brought to the workshop by staff and students. It is the responsibility of the owners (or where appropriate the persons in control) of such items to ensure that they are safe and conform to current British Standard specifications and the requirements of PUWER (provision and use of work equipment regulations).

Personal equipment brought into the University must be CE Marked and should be portable appliance tested.


2.7 Codes of practice

a) The Workshop Manager will keep copies of relevant codes of practice, guidance notes and risk assessments, so that they are readily available to students and workshop employees either as physical documents in the Workshop Office 11.0011 or online via the FACH Support Website;

b) Where necessary if new machines brought into the workshop or new practices developed the, Workshop Manager will produce further codes of practice which will give more detailed information on health and safety for these activities.


2.8 Safe work rules

a) The completion of work by safe methods must always take precedence over any deadlines.

b) Appropriate clothing must be worn when in workshops. The Workshop Manager will determine what is deemed appropriate, bearing in mind that not only machine operators will require ‟appropriate‟ clothing, but also others who may working in the workshop.

  • Hair and head scarves must be securely tied back.
  • Wear tough enclosed footwear
  • Remove or contain loose clothing (scarves, hoodie cords etc.)
  • Roll-up your sleeves or wear short sleeves
  • Remove loose jewellery and ID lanyards
  • Have covered legs.
  • Use PPE where indicated (ear defenders, dust mask, gloves etc.)


c) Personal protective equipment, appropriate tools, etc must be used as required by regulations.

In particular, Personal Protective Equipment at Work Regulations 1992, Control of Substances Hazardous to Health Regulations 2002, The Electricity at Work Regulations 1989, and Noise at Work Regulations 2005.

d) New work/processes involving the use of hazardous substances must not be started unless a COSHH (Control of Substances Hazardous to Health) risk assessment form has been completed, whereby appropriate proper controls must be implemented. COSHH risk assessment forms can be obtained from the Workshop Manager.

e) The Workshop Manager or other competent authorised person must ensure that work equipment risk assessment forms are completed and are readily available. Work equipment risk assessment forms can be obtained from the Workshop Manager.

f) All persons are responsible to ensure that spillages are cleaned up immediately and that walkways are kept clear of personal affects to reduce the risks of slips, trips and falls.


2.9 Personal hygiene

a) Food must not be consumed in the workshops at any time and drinks must be covered.

b) Due care must be taken when in contact with minerals and chemicals such cleaning fluids, solvents, acids/alkalis, etc Contact with skin should be kept to a minimum by using provided gloves and eye wear. Any contact should be washed immediately and contaminated clothing removed and cleaned as soon as is appropriate. Any noticeable irritation should be reported to the workshop manager or the nearest fist aider for treatment and documentation.


3 Areas of the Workshop


3.1          Machinery within the workshop is arranged in such a way that its use does not endanger the user or those using machines nearby. Machinery must not be moved from or altered at its location without prior consent from the workshop manager. Any observations of the latter should be reported to the workshop manager to ensure a continued safe working environment.


4 Labelling of machines


4.1          All machinery is colour coded to indicate the level of its inherent risk.

Green – low risk – Only to be used after induction

Yellow – medium risk – Only to be used after machine specific induction & under supervision until signed off as competent

Red – high risk – Approved employee use only

Blue – low risk – Approved employee use only




5 Housekeeping, lighting, ventilation and temperature


5.1 Environment

All persons using the workshop must ensure that the working environment is satisfactory and that any deficiencies are brought to the attention of the workshop manager.

5.2 Temperature

a) The workshops should always be comfortable. Working at low or high temperatures can lead to mistakes and accidents can occur. Excessive conditions should be brought to the workshop manager’s attention.

5.3 Waste

a) The Workshop Manager and Facilities Management are developing a robust system for collection, handling, storage and disposal of waste materials. The Workshop Supervisor or other competent authorised person will be responsible for the safe management of waste.

b) Due to manual handling regulations, the workshop must ensure that rubbish bags are not over loaded.

c) Types of Rubbish and their disposal;

  • Knife blades – sharp bin – yellow plastic bins
  • Wood, metal acrylic – disposed of in general waste – round silver metal bins
  • Paper, card and recyclable plastic – disposed of in recycling – square black plastic bins.

No rubbish of any kind must be allowed to accumulate.

5.4 Lighting

The Workshop Manger must ensure that the lighting of each area is adequate for the nature of the work being carried out. For example, under certain circumstances fluorescent lighting may produce a stroboscopic effect in relation to rotating machinery parts, which can make moving parts seem stationary. In this situation, tungsten lighting is needed to reduce this effect. Any lighting that is not functioning must be reported to the workshop manager as soon as possible.

5.5 Ventilation and extraction

It is the workshop manager’s duty to ensure that ventilation in the workshop is satisfactory, and that machinery with extraction services are working to the correct standards


6 Accidents and Emergencies


6.1 Accidents

All accidents and near misses must be reported following the Accident/Incident Report Procedure found at;

6.2 First aid

The workshop has a first aid box which is situated in the Workshop Office 11.0011. The Workshop Manger must ensure that the first aid box is checked weekly and if necessary, restocked. The designated First aider in the workshop is the Workshop Manager

6.3 Fire

Workshop employees and students should know the University Fire Evacuation Policy for Stockwell St and follow this policy to evacuate the workshop in an appropriate and timely fashion


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