- Contact the relevant location for a preliminary availability check.
- Include the building name and room number. If you’d like to do a preliminary visit (Recce) to the room, studio, or space, make sure to mention this (and ask security when you arrive).
- Discuss your shoot in detail with your tutor confirming the locations availability.
- If your tutor feels that your filming is of a general ‘low-risk nature’ and the rest of your Risk Assessment (RA) is correct, with the COVID section completed to satisfaction and the Declaration of COVID-safe training signed off, then it’s likely that your RA will be approved.
- Submit your Risk Assessment along with a Method Statement (RAMS) to whoever responsible for your chosen location.
- They will respond within their lead time (approximately within 2 weeks) as to whether your location filming permission has been granted.
- Check to see if the location also requires its own separate risk assessment.
- If your tutor or Production Coordinator identifies any ‘key safety concerns’ with your proposal, they will flag these with you.
- ‘Key safety concerns’ pertain to COVID-19 and Fire safety, both of which you will cover in your risk assessment. Remember to consider crew, staff, public and contributors/actors.
- Discuss with your chosen location how you could better mitigate those risks.
- If you are filming in any of the University “teaching” spaces, you will need security clearance for visitors (i.e. actors, chaperones) from design_school@gre.ac.uk. Provide admin staff with full names, contact number, age, the reason for visit, time, duration and date of visit.
